EHS compliance · Every site, every state
Every site.Every state.One calendar.
The PraxysEHS Compliance Calendar puts every inspection, permit renewal, filing and training refresher for every site in one place, with the federal and state rules behind them, and shows you when those rules change.
Built for the manager with sites in more than one state.
14 days free for one site. No card needed. No charge per person.
For sites in the United States. Canada, outside Québec, is next.
How it usually goes
You already have a compliance calendar.It's a spreadsheet and a prayer.
The tracker
Compliance_FINAL_v7.xlsx
Forty tabs, one per site. Three people edit it. Nobody is sure which copy is the real one, least of all the person who made it.
The rule changes
“Did Iowa change anything?”
Somebody is supposed to check every state register. Somebody is busy. The change turns up at the next inspection.
The permit
A sticky note that says RENEW
It was on the monitor of the person who left in March. The permit runs out in six weeks. The agency wanted the application 180 days before.
How it works
What's due, where, and why,with the rule one click away.
- 01
Answer a few questions per site. The calendar fills itself.
Each site says what it has: a boiler, a waste area, a stormwater permit, forklifts, a tank farm. The calendar fills from a library of nearly 200 common EHS tasks, each with how often, who holds it and the record it needs. Your sites, their dates, one calendar.
- 02
The rules, written from the source
Federal rules and the state rules where your sites are, each with its citation, a link to the official text and the date we wrote it. The state's reporting line and phone number sit right beside them. It's a baseline you can check, not a summary you have to trust.
- 03
Rule changes come to you, with where they came from
Every month the calendar reads the official feeds where governments publish them, from the Federal Register to the state registers. Anything that may touch your rules shows up with the agency's own words, how we found it and which tasks at which sites it touches. Your administrators decide: change our tasks, or say why they don't need to change. Nothing lands on your calendar until you do.
- 04
Permits that don't sneak up on you
Every permit with its conditions and documents, and its renewal on the calendar ahead of the expiration by the usual lead time for its kind. Already have permits on file with EPA? Find them from the site's page and confirm each one. Upload a permit and AI can read its dates and limits for you; a person confirms each one before it goes on the calendar.
- 05
When something spills, who to call and by when
Log what happened and the calendar lists every report owed, federal and state, with the number to call and the clock running. Only administrators make agency reports; everyone else is told to call one now, with a name and a phone number. Lab results over a permit limit log themselves.
- 06
Audit day is a download
One site over any period, in one zip: a PDF to read, a workbook with the same tables, and every attached record in a folder. Permits, every task with who did it and when, events and the reports made, sample results, fixes and agency contacts. No size limit, and no splitting it into parts.
Getting started
Forty sites? One upload.
Bring your sites, permits and lab results in from Excel or CSV. The template says what goes in each column. Every row is checked first, and nothing is added until every row is right, so a typo never becomes a missed renewal.
Firm on purpose
Late stays late until it's done.
No snooze
A missed requirement stays flagged until it's done, or someone marks it not applicable and writes down why.
Someone else says yes
More time is approved by the site or regional manager, never by the person asking for it.
The record comes with it
A task that needs a record can't be marked done without one. The inspector's first question is already answered.
A tool for whoever gets asked “is that done at every site?”
One site or forty, one state or twelve, everyone sees the same calendar. Never held an EHS job before? Every screen says what it's for, in plain words, and every number says what question it answers.
- EHS director across many sites
- Environmental manager in several states
- Safety manager at one site
- Plant manager who signs the reports
- Regional manager who hears when it's late
- New hire who inherited the spreadsheet
Who it's not for:
- Anyone who enjoys reading forty state registers by hand every month. We'll miss you.
- Teams who want a snooze button for a late requirement. There isn't one.
- Companies whose whole compliance program lives in one person's head, and that person never takes a vacation.
Who it IS for: everybody else.
Who builds it
Decades on the job, not a weekend reading about it.
The people behind PraxysEHS are seasoned safety professionals, each with multiple decades in the field: in plants, on job sites, and in more committee meetings than anyone should have to sit through.
We build alongside our partner, Blaine J. Hoffmann, MS OSHM: three decades in EHS, author of Rethinking SAFETY Culture and Rethinking SAFETY Communications, and producer and host of The SafetyPro Podcast. Every tool is put through its paces by people who've done the job the hard way first.
Questions people ask
Federal rules, and state rules for every state but New Jersey, which is next. A few states are partly covered so far, and their pages say so. Sites in Canada, outside Québec, are next too.
No tool can, and we won't pretend this one does. It puts what's expected of each site on a calendar, points you to every rule at its source, and shows what was done. What the law requires of you stays your call.
The calendar watches the official feeds every month and shows you every change with its source. Your administrators decide what it means for your tasks. Each place also gets a yearly review task, so states without a feed get read too.
$79 to $99 per site a month, depending on how many sites you have, with unlimited people. 25 sites or more, we'll quote.
Good. Upload it. Sites, permits and lab results come in from Excel or CSV, every row is checked first, and nothing is added until every row is right.
It stays flagged until it's done, or until someone marks it not applicable and says why. More time is asked for and approved by someone else, never by the person asking. Late work goes to the site manager after a week, and the regional manager after two.
Yes, anytime: the audit pack, the year's plan and the change log, in PDF and Excel, with every record you attached. Tasks also go to Outlook or Google Calendar.
Yes. Same people, same plain words. The Compliance Calendar is its own app with its own account, so you can use it without the others.
Retire the 40-tab tracker.
14 days free for one site. No card needed. No charge per person.
PraxysEHS Compliance Calendar keeps your EHS tasks, permits and records, and points you to the rules at their source. It doesn't decide what the law requires where you work, it doesn't keep you compliant on its own, and using it isn't legal advice.